Guidelines
The Open Museum Journal (omj) exists only on the internet.
The omj accepts articles for peer review in digital formats only.
A variety of word documents including (all word documents, rich text
files, pdf files, plain ASCII, ASCII with HTML tags, or Word Perfect)
can be submitted.
Read the instructions below or if you have any queries
contact:
 Open
Museum Journal (journal@amol.org.au).
What to send
You will need to send four files to the journal for text-only articles:
The paper itself (between 3,500 and 7,500 words)
The list of references
The abstract (up to 700 words)
The author’s biographical details, including a contact email address
(up to 250 words)
If you are including multimedia content (sound, still images, moving
images, figures or other non-text material), you will need to send each
multimedia element as an additional file. You will also need to indicate
in the body of the paper the exact location of each multimedia element.
See Multimedia (below).
How to send the four
main files
Each file must be saved in rich-text format (.rtf). All recent word
processing packages support this format.
Each file must be named as follows:
The paper – [initials][surname]-Paper.rtf
The references – [initials][surname]-Ref.rtf
The abstract – [initials][surname]-Abs.rtf
The author’s details
– [initial][surname]-Bio.rtf
For example, if Hillary Rodham
Clinton were to write a paper, the file names would be:
The paper – HRClinton-Paper.rtf
The references – HRClinton-Ref.rtf
The abstract – HRClinton-Abs.rtf
The author’s details
– HRClinton-Bio.rtf
All four files should be sent attached to the same email message.
The email message subject must include the following words: OMJ Submit.
We recognise the need for anonymity. Files sent to reviewers will be
stripped of all identifying information (including hidden ‘summary
information’) with different file names. Information from reviewers
will be returned to authors in a similarly anonymous fashion.
Format
guidelines for all text inside the files
Layout
Do not include headers, footers or page numbers
Do not include your name (except in the author's details file)
Title
16 Point Times Roman, left aligned
Text
Formatting
12 point Times Roman or
similar, double-spaced, left justified only
Paragraphs to be indented with a single tab; Paragraphs directly
following a heading are not indented.
Do not insert additional paragraph marks or carriage returns (ie
pressing enter) after a paragraph.
Do not use bold or underlining for emphasis; Use italics for foreign
words, titles, emphasis.
Do not use the ` for opening quote marks.
Use a em dash (—) not a hyphen (–) when you are using a
dash (-- will suffice if your word processor will not produce an em
dash).
Quotations of more than 20 words are to be set separately, not indented,
but single spaced.
If the material following
a quotation set separately is not a new paragraph, do not tab-indent
it.
Use in-text referencing (see Referencing,
below)
Footnotes/endnotes are not to be used except in exceptional circumstances.
Material which normally might appear in a note (for example, thanks
to colleagues, acknowledgment of support) should appear in the author’s
details; comments which are important enough to include in the paper
should be included in the text. Please contact the editors for further
advice.
Style and usage
Avoid hyphenation except
where necessary, as in compound adjectives ("the well-built house")
but not where the compound adjective involves an adverb ("the
magically appearing house" not "the magically-appearing
house").
Acronyms without full stops (ie US not U.S.); do not add a full stop
after an abbreviation when the last letter is the same as the last
letter of the word from which it was contracted (ie ed. (editor) but
eds (editors); no. (number) but nos (numbers).
Use single quote marks
at all times except for quotes within quotes (‘Jones was a "lucky"
author’)
Please avoid excessive
use of capitals. Use them in full proper names, honorifics, first,
last and head words in titles: (Premier Carr — but: the premier;
the National Museum — but: the museum; the Department of Museum
Studies — but: the department); Ms J. McGuire; the Queen Victoria
Building; Open Museum Journal)
Do not begin a sentence with a numeral. In general, spell out numbers
from one to twenty; then use numerals, but spell out approximations:
ten, 22, 554, about sixty-five. Use numerals for percentages, sums
of money, time and measurements: 10 per cent, $3.45, $16 million,
8.30 am, 33 kilometres.
Spell out dates in full: 1 January 2000; note also 1950s (not 1950’s);
"in the sixth century", "the sixth-century writer"
Spelling conventions
program (not programme);
inquiry (not enquiry); judgment and acknowledgment (not judgement
and acknowledgement); appendixes and indexes (not -ices); co-operate,
re-enter (but coauthor and reappraise; use hyphen in case of same
vowels adjoining); benefited; focused; end verbs in -ise (not -ize)
and nouns in -isation (not -ization).
Headings
You should use no more than 2 levels of heading.
First level headings should
be 14 point Times Roman or similar and bold.
Second level headings to be 12 point Times Roman or similar and bold.
Abstract
The abstract is very important to the accessibility of your article.
Please write your abstract so that it contains no less than 5 paragraphs,
each of no more than 150 words. Feel free to write a shorter abstract.
This requirement stems from the fact that these abstracts will be
mostly read on the World Wide Web where short paragraphs are essential
to maintain readability. Total length of your abstract should not
exceed 750 words.
Biography
Your biographical details will also be published electronically.
Feel free to include more than just one or two lines, ensuring that
the detail you provide is relevant to the paper you are submitting.
Your biographical details will help to contextualise the abstract.
Feel free to include your email address and a personal webpage address.
Total length of your biography should not exceed 250 words.
References
Multimedia formats
The Open Museum Journal can publish still images, sound, animations,
and full-motion video as well as text. If you are planning to submit
a form of multimedia which does not require a text element (the ‘paper’
referred to above) please contact the editors before submission.
Bear in mind that your document still needs to be intelligible without
the multimedia elements. Also, do remember that you must have appropriate
permissions in order to use photographs, drawings, sound, or video that
was originally produced by someone other than you: the same intellectual
property rules apply to the Web as apply in print.
What to send
The following formatting restrictions should be observed:
- Sound: .au format (Sun and NeXT's audio format) if possible.
- Video: MPEG format or AVI for Windows. Quicktime is a possible second-choice.
- Images: .gif format for line drawings or figures that contain large
quantities of same-colour background; photographs should be in .jpg
(JPEG) format. Images should be saved to as small a size as possible
without degrading quality; be sure to set transparency information
correctly for your .gifs.
Each element, regardless
of its type, is to be named: [initials]-Mnn.xxx, where xxx is the file
type and nn is the numerical reference of the file, in order of appearance
in the text. For example, Hillary Rodham Clinton’s paper contains
5 multimedia elements, 3 gifs, a sound file and a movie which appear
in the text in that order. The names would be:
HRC-M01.gif
HRC-M02.gif
HRC-M03.gif
HRC-M04.au
HRC-M05.mpg
How to send it
- The files must be encoded. Your email
package will probably take care of this requirement automatically.
Uuencode is recommended.
- If your files are very large you may exceed
permissible email sizes: check with the editors for alternative arrangements
(ftp for example).
How to reference multimedia
- Indicate in the written text using "#01", "#02"
etc the location of each element.
- Captions etc should be included as part of any figure or table,
where appropriate. Textual material associated with the multimedia
element that cannot be included within it but which must appear in
some manner outside of the normal flow of paragraphs in the written
text, should be included as a separate paragraph in the written text
beginning with the same numerical reference #01, #02 etc.
Referencing (Harvard)
In text
- Jones (1997: 101); (Jones and Smith 1943:
191); (The Sydney Morning Herald, 15 August 1995)
- Multiple authorship: give two authors
in full (joined by 'and'; if there are more than two authors, give
the name of the first followed by 'et al.'.
- Only use 'p.' or 'pp.' if their omission
is likely to result in confusion.
List of References (Bibliography)
(a) Book
Name of author(s), editor(s), compiler(s), — surname, comma, first
name(s) or initial(s), 'ed.', 'eds', 'comp.', 'comps' (if applicable),
Year of publication, title in italics, (with capitalised head words):
subtitle (if applicable), series title (if applicable), volume
(if one from a multi-volume work), or volumes (total number of) (if applicable),
edition (if not the first), publisher's name, city of publication.
for example:
Siegel, David, 1997,
Creating Killer Web-sites: The Art of Third-Generation Site Design,
2nd edition, Hayden Books, Indianapolis.
(b) Article in book
Name of author(s) in the same format as for books, Year of publication,
Title of article: subtitle (if applicable) in upper and lower
case, between single quotation marks, ‘in’ title of
book, series title and volume number/s in the same format as for books,
‘ed(s)’ name of editor(s), edition (if not first), publisher,
city of publication, year as for books, page numbers.
for example:
Miller, Toby, Lucy, Niall
and Turner, Graeme, 1993, ‘Radio’, in The Media in
Australia: Industries, Texts, Audiences, eds Stuart Cunningham
and Graeme Turner, Allen & Unwin, St.Leonards, 156-170.
Article in periodical
Name of author(s) in the same format as for books, Year of publication,
Title of article: subtitle (if applicable) in upper and lower
case, between single quotation marks, ‘in’ Title of periodical
in italics, Volume number (in Roman numerals), Issue number (in
Roman numerals), Page numbers.
for example:
Jones, Paul, 1998, ‘Between
Cultural Studies and Critical Sociology’, Media International
Australia Culture and Policy no. 88, 121-131.
Electronic Media
Use capitals also to avoid confusion:
the Chief Censor
Use lower case in:
the state elections; the federal opposition; the
Australian government; the chairman of the department; a professor
of politics
Italics
Indicate italics in your typescript either by italicising
or by underlining (don't underline headings except where they should
appear in italics).
Use italics for:
titles of book-length publications, periodicals,
plays, films, radio and television programs; names of ships and works
of art; emphasis.
Abbreviations and Contractions
Do not use full stops for:
NSW, Qld, ABC, ABA, AFTRS, eds, edn, comps, TV (not
Tv, tv), nd, pa, ns, vols, ch, vs, viz, nos, am, pm, Mr, Ms, Prof, MA,
PhD, BA, BSc, pb, hb
Use for:
ed., comp., pp., vol., no., Helen S. Booth, T.S. Smith, et al., e.g.,
i.e.
Do not punctuate or italicise Latin abbreviations
in common English use:
eop cit, ibid, et al
Numbers
Do not begin a sentence with a numeral. In general,
spell out numbers from one to twenty; then use numerals, but spell out
approximations:
twenty, 21, 645, about four hundred and fifty, the chairman is nearly
eighty
Use numerals for percentages, sums of money, time
and measurements:
9 per cent, $5.25, $25 million, 10.30 pm, 56 kilometres
Don't use all-figure dates like 5-6 1995 or (US)
6-5-95. Instead use: 5 June 1995. Also note:
1980s (not 'the '80s'), 4000, 25 000 000, one-third, Channel 10, in
the twentieth century, a twentieth-century invention, a 14-year-old
boy
Quotation Marks
Use single quotation marks for titles of articles
and for citations. Use double quotation marks within single ones:
Lewis, P, 'The "Unfreedom" of the Press'
Spelling
program (not programme); inquiry (not enquiry);
judgment and acknowledgment (not judgement and acknowledgment); appendixes
and indexes (not -ices); cooperate, re-enter (but coauthor and reappraise;
use hyphen in case of same vowels adjoining); benefited; focused; end
verbs in -ise (not -ize) and nouns in -isation (not -ization).
Other Usage
Use 'media' and 'data' as plural nouns; refer to the SBS, the ABC, the
AFTRS (not SBS, ABC, AFTRS), except when using the term adjectivally,
e.g. SBS news, ABC drama, AFTRS programs; Southeast Asia, northwestern
districts of New South Wales; the EC; pay TV.
Copyright
The authors who contribute to the Open Museum Journal must undertake
to clear any copyright for material and images in their articles before
they submit them for review.
In addition to any such rights, unless there is a statement to
the contrary, the author of each article has given permission for physical
or electronic copies of the text and graphics in that article to be made
for classroom or research use, provided:-
- Copies are distributed at or below cost;
- The author and the Open Museum Journal are attributed on
each copy;
- Notice of relevant copyright ownership is attached to each copy;
and
- The Open Museum Journal is notified of the use within one
calendar month of use.
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